Virtual Assistant Websites – Where to Find the BEST VA for your Business!

Best Virtual Assistant Websites - Where to Find the BEST VA for your Business!
Denise E
Denise E
Senior Financial Editor & Contributor
Last Updated: April 15, 2021
Date Published: March 30, 2021

If you are a small business owner, you may be looking for additional help on projects and administrative tasks.

This is where a virtual assistant can come into play.

Hiring a full or part time assistant may be expensive if you don’t have enough work to fill their day.

With a virtual assistant, you only pay for the work they do.

Even better, you can hire virtual assistants that specialize in whatever task or project it is that you need completed.

With hundreds of virtual assistant websites, it can be hard to know which ones are credible and which ones offer the top talent that you need.

Today we are going to review the top Virtual Assistant websites so that you can be on your way to getting the support you need.

Here are the Best Virtual Assistant Websites of 2021:

WoodBows

WoodBows

WoodBows is one of the most popular online virtual assistant websites out there and for good reason.

All of their VA’s are native or fluent English speakers and must have 10+ years experience in their corresponding fields.

WoodBows has a client return rate of 98.9% which is really impressive.

Key Features

  • Dedicated account manager.
  • VA’s are native or fluent English speakers.
  • Daily status updates.
  • They use a tool called “Time Doctor” to track time and monitor projects.
  • No set up fees or contracts.
  • They use a 3-step hiring process to make sure their virtual professionals are skilled and capable of any task or project sent their way.
  • 24/7 customer support via phone or e-mail.
  • Unused hours are carried over for future projects with no expiration date
  • Virtual teams can be created to carry out tasks such as web design, email marketing etc at no extra cost.

How it Works

  1. Schedule a free consultation via their website by entering your contact information and project requirements/needs.
  2. You will be assigned an account manager and a dedicated virtual professional based on your needs.

Pricing

WoodBows offers two pricing categories based on the location of the virtual assistant(s): US-based and Philippines/India based.

Philippines/India based Virtual assistants:

  • $49/week – 4 hours of VA services per week
  • $99/week – 10 hours of VA services per week
  • $199/week – 20 hours of VA services per week
  • $359/week – 40 hours of VA services per week

US-based Virtual assistants:

  • $149/week – 5 hours of VA services per week
  • $299/week – 10 hours of VA services per week
  • $599/week – 20 hours of VA services per week
  • $999/week – 40 hours of VA services per week

Website

https://www.woodbows.com/

Fiverr

Fiverr

Fiverr is specifically there to help small businesses connect with virtual assistants in the web design, copywriting, and podcast editing niches.

You can browse through their list of VA’s so that you can find the one that you are most interested in hiring.

Key Features

  • They have VA’s for Graphics & Design, Logo design, Digital marketing, Lifestyle, Data, Programming, Tech, WordPress, Voice Over, Video Explainers, Social media, and more.
  • Multiple search filters to help you narrow down a list of VA’s more specific to your needs.
  • Quick response time to customer service requests – 24/7
  • Experts VA’s are highlighted to help you hire the top talent
  • No hourly rates, just project based pricing.

How it Works

  • Create an account on Fiverr.com.
  • Browse thousands of VA profiles using their search filters.
  • Hire a VA and only pay the VA when you are satisfied with their work.

Pricing

No hourly rates, just project based pricing.

All service purchases have a $2 processing fee for service rates up to $40 and 5% on rates above $40.

Website

https://www.fiverr.com/

Magic

Magic Virtual Assistants

Magic has been around since 2015 and has sourced more than 10,000 skilled virtual assistants over the years.

They have a Magic App that is used to easily and efficiently communicate with VA’s anytime, anywhere.

Key Features

  • Assistants for every need: Administrative, Executive, Sales, Marketing, and more.
  • Easy communication bia their Magic App and text messaging.
  • Free automatic VA backups in case you change VA’s.
  • Either pay hourly or by the month – no monthly subscription required.
  • No early cancellation fees.
  • No contracts or annual commitments.
  • Mobile apps for Android and iOS devices.

How it Works

  1. Download the Magic App on your Android or iOS device
  2. Sign up and send texts with your needs.
  3. Magic will connect you with a team of virtual assistants for your task(s).

Pricing

Magic has three pricing options as follows:

Dedicated un-managed

  • $10/hr
  • Ideal for individuals and businesses
  • Get matched with a dedicated VA who will work remotely with you on your terms, using your tools of choice.

Consumer Hourly Managed:

  • $35/hr
  • Best suited for personal use
  • Available 24/7
  • Team of assistants that you share with other clients
  • Your team is managed by experienced staff to ensure efficiency and quality results.
  • Works with Magic Mobile App and Web App

Business Monthly Managed:

  • $2,000/month
  • Great for growing businesses
  • Available 24/7
  • Team of assistants that you share with other clients
  • Everything from “Consumer Hourly” + an account manager to help you with task and time management of your assistant team.
  • Works with Magic Mobile App and Web App

Website:

https://getmagic.com/

Upwork

Upwork

Upwork is the largest network of independent assistants and freelancers.

They’ve been used by over 5 million businesses and growing.

They have freelancers and VA’s for virtually any niche and offer several ways to find your perfect fit.

Key Features

  • You can post a job or task and VA’s and freelancers can apply.
  • Use their project catalog to find VA’s based on your specific project.
  • Use Upwork as a talent scout and have them find the right fit for you.
  • Mobile app for Android and iOS devices.
  • Pay the VA only after you’ve monitored their activities and are satisfied with their work.

How it Works

  1. Create an account on Upwork.
  2. Post a job description and invite VA’s to apply or have Upwork find talent for you.
  3. Review the proposals that come in from VA’s interested in working with you.
  4. Interview and click “hire” when you find your fit.

Pricing

Upwork offers 3 membership plans:

Basic

  • Free (you only pay the Freelance or VA fee agreed upon in proposal)
  • Transaction reporting
  • Three freelancer invites per job post
  • Customer support

Plus

  • $49.99/month
  • Team reporting
  • 15 freelancer invites per job post
  • Recruitment assistance

Business

  • $499/month
  • Company reporting
  • Unlimited freelancer invites per job post
  • Invoicing support

Website

https://www.upwork.com/

Fancy Hands

Fancy Hands

Fancy Hands is another virtual assistant company for businesses looking to outsource tasks like booking reservations, handling phone calls and other personal tasks.

Key Features

  • Its teamwork platform helps you manage multiple virtual assistants efficiently.
  • Unused task requests in your VA plan are carried forward to the next month.
  • Third-party plugins for project management software to help streamline your project workflows.
  • Mobile app for Android and iOS devices.
  • Other features such as scheduling, text messaging, purchasing, rollover requests, recurring requests, usage stats, and more are available.

How it Works

  1. Download the Fancy Hands app and sign in.
  2. Start submitting as many tasks as you need.
  3. The tasks will be assigned to a personal assistant who’ll begin working on it immediately

Pricing

Fancy Hands offers 3 pricing plans and standard requests are up to 20 minutes of work:

Small

  • 3 requests per month
  • $17/month

Medium

  • 5 requests per month
  • $29.99/month

Large

  • 15 requests per month
  • $74.99/month

XL

  • 30 requests per month
  • $149.99/month

Website

https://www.fancyhands.com/

Virtual Staff Finder

Virtual staff finder

Virtual Staff Finder is based in the Philippines and is a great option for small business owners who are looking for a virtual administrative assistant type of role.

They also have assistants that can help with SEO, marketing, WordPress developers, graphic designers, and more.

This option is well suited if you are specifically looking for a more long-term solution.

Key Features

  • Pretty affordable if you don’t mind that they are not native English speakers, but most of them should be pretty fluent.
  • Pay VAs based on a mutually agreeable pricing scheme.
  • Exclusive video assistance and free resources to help you get started with your VAs quickly.
  • Provides 24/7 VA assistance.
  • Can directly contact your own virtual assistant without any interference from Virtual Staff Finder.
  • Can work with your VA outside the platform at your convenience.

How it Works

  1. Sign up via their website and you will be required to pay the one-time fee.
  2. Complete a job description for your need(s).
  3. The sourcing team will manually shortlist three candidates for you.
  4. You get to interview the three candidates and choose the one that is the best fit.
  5. Hire and get to work with your new VA.

Pricing

Virtual Staff Finder offers two membership plans:

  • $395 – one time fee for a VA that works from their home.
  • $395 + $200/month – one time fee + monthly dues of $200/month gets you a VA that works in a physical Virtual Staff Finder office. This ensure your VA stays productive.

Website

https://www.virtualstafffinder.com/

Time Etc

Virtual Staff Finder

Time Etc only provides VA’s who have at least three years of VA experience in the industry.

They are a US and UK based company and they offer a free trial, unlike many other companies that offer virtual assistant services.

Key Features

  • Dashboard showing all your VAs and tasks in one place.
  • Unused VA work-hours can be rolled over to the next month.
  • Virtual teams of up to 15 can be created.
  • Unlimited phone calls with your VA.
  • Hire VAs from the Time Etc Community to get the best-rated virtual assistants.

How it Works

  • Sign up for a free trial or book a consultation via their website.
  • Choose a pricing plan.
  • The team will take you through their 10-step VA hiring process.

Pricing

Time Etc offers four different pricing plans to choose from.

Each pricing plan includes the same features, you just pay for more or less hours.

  • $250/month – 10 hours
  • $480/month – 20 hours
  • $880/month – 40 hours
  • $1320/month – 60 hours

Website

https://www.virtualstafffinder.com/

24/7 Virtual Assistant

247 virtual assistant

24/7 Virtual Assistant offers two different types of VA services; in-person tasks such as food delivery or errands and more business or virtual related tasks such as administrative support, email marketing, homepage and search engine optimization services to businesses.

Key Features

  • In person assistant services such as food delivery and errands.
  • Virtual assistant services such as administrative support, email marketing, homepage and search engine optimization services to businesses.
  • Can choose from US-based or offshore VAs.
  • Option to hire full-time virtual employees.
  • Choose from in-house expert VAs.

How it Works

  1. Choose from one of their membership plans on their website.
  2. Choose what type of service you need and they will match you with a VA.

Pricing

24/7 Virtual assistant has two pricing tiers based on the location of the VA (offshore or US based):

Offshore Plans – for a VA located in offshore offices:

  • Entrepreneur: $299/month – 30 hours of VA service per month.
  • Professional: $499/month – 60 hours per month.
  • Office: $699/month – 90 hours/month.
  • Executive: $899/month – 120 hours/month.
  • VIP: $1099/month – 160 hours/month.
  • By the hour: $15/hour.

US Plans – for a VA located in US offices:

  • Entrepreneur: $359/month – 20 hours of VA service per month.
  • Starter: $699/month – 40 hours per month.
  • Professional: $999/month – 60 hours per month.
  • Office: $1299/month – 80 hours/month.
  • Executive: $1799/month – 120 hours/month.
  • VIP: $2399/month – 160 hours/month.

Website

https://www.247virtualassistants.com/

Hello Rache

HelloRache

If you have a medical practice, then Hello Rache is the place to find VA’s who specialize in Virtual Assistant Service for Medical, Dental, and Veterinary professionals.

Key Features

  • Their VA’s are HIPAA-compliant to ensure confidentiality.
  • VA’s provide video resumes to help you choose the right fit.
  • Provides healthcare VAs skilled in EHR (Electronic Health Record) software, Practice Fusion and other patient management systems.
  • Quick, easy setup and simple to use interface.
  • No contract or registration fees.

How it Works

  1. Sign up via their website.
  2. An operations team will get in touch to discuss your needs and VA requirements.
  3. They will recommend some VA’s to choose from and you can watch their video resumes.
  4. Decide on a VA and get to work.

Pricing

Hello Rache keeps their pricing model simple at a flat rate of $9.00/hour.

Website

https://hellorache.com/

MyOutDesk

MyOutDesk is perhaps the #1 virtual assistant platform if you are in the real estate services field.

They also provide VA’s who specialize in digital marketing, SEO, social media management and Google advertising to help attract ideal clients for your real estate business.

Key Features

  • No lock-up periods which means you can cancel your VA services at any time with no additional cost.
  • Integrates with project management software to help improve your business processes.
  • They provide a ton of data security and legal protection over your VA activities and transactions.
  • Great track record with hundreds of positive reviews and testimonials.

How it Works

  1. Book a consultation via their website.
  2. Fill out some information about the type of VA you are looking for.
  3. They will assign you a VA based on your requests.

Pricing

MyOutDesk has a few different pricing models to select from:

  • Virtual Plan: $873.49 every two weeks – talent onboarding support + online client portal.
  • Plus Plan: $997.49 every two weeks – includes Virtual + CRM and marketing automation software support.
  • Enterprise Plan: Custom pricing – includes Plus + 24/7 VA support + dedicated account manager.

Website

https://www.myoutdesk.com/

Virtalent

Virtalent

Virtalent is a UK-based virtual assistant firm that focuses more on clerical type jobs for small businesses.

Key Features

  • Tailored matching process – each VA is manually assigned by a team member with factors such as personality and experience taken into consideration.
  • Personal assistant and project management support.
  • Unused hours rollover, always.
  • Dedicated safe and secure management portal.

How it Works

  1. Book a free consultation via their website.
  2. A manager will contact you to discuss your needs and what kind of qualities you are looking for in a VA.
  3. They will then suggest a few VA’s that they think are a great fit.
  4. You get to interview your VA’s to make sure you agree on the fit. If you’re not 100% certain, or you feel something’s missing, they will work with you to find your ideal VA.

Pricing

Virtalent has four pricing plans:

Entrepreneur

  • $260/month
  • 10 hours/month
  • Ideal for busy entrepreneurs
  • Unused hours rollover to the next month
  • Purchase additional hours for $26

Small Business (most popular)

  • $500/month
  • 20 hours/month
  • Ideal for thriving startups
  • Unused hours rollover to the next month

Executive

  • $960/month
  • 40 hours/month
  • For more involved support
  • Unused hours rollover to the next month

Ultimate

  • $1380/month
  • 60 hours/month
  • Offers as many hours as a part time employee
  • Unused hours rollover to the next month

Website

https://virtalent.com/